Energy Brokerage Adminstrative/Sales Support – Remote

Overview

Commercial energy brokers work with industrial, commercial, and municipal customers in deregulated states to aid them in negotiating the purchase of electricity or natural gas supply. Brokers act as liaisons between competitive retail energy suppliers and the end users that are consuming energy. There are many energy supply products available to commercial and industrial customers in deregulated states, and sometimes those various products are complex and hard to understand. Energy brokers and consultants also act as professional advisors to their customers helping them decipher supply structures and contract terms so they can make the best decision for their business. Ultimately, an energy broker is responsible for helping his/her customers save money on their utility related costs by negotiating lower-cost energy supply on the customer’s behalf.

Administrative Support performs a variety of support duties. Work performed will include a broad range of responsibilities involving the handling of confidential information. Administrative Support will exercise considerable initiative, judgment and discretion in completing assignments; perform tasks in a timely manner, with great attention to detail and the ability to prioritize accordingly; communicates messages with great accuracy and values the urgency of certain duties; maintains confidentiality and professionalism at all times; anticipates needs and follows up to make sure tasks are completed in a satisfactory manner.

Responsibilities

Performs a range of operational support activities for the company including compiling reports, furnishing information to internal and external parties, and maintaining updated records

• Provides administrative support functions including:

• Meeting arrangements (outlook calendar meeting scheduling, zoom calls, restaurant reservations, etc)
• Calendar management and updating Outlook Contacts
• Conference call scheduling in all time zones; setting up zoom, video conferencing
• Commission report processing, Monthly income tracking, updates to customer records and tracking deals

• Organize and file all paperwork related to new and renewal deals; file electronically
• Must be well versed in Microsoft Outlook, Excel, Adobe, and have strong internet research skills
• Coordinate monthly billing for energy management services
• Expeditiously track deal confirmations and capture information updates daily
• Compile several industry reports to be used as data sources for deal activity. Tasks include data entry, organizing information in Excel from external data sources and handling internal reports
• Transcribing email responses using pre-written templates

Qualifications

• Independent, highly organized individual. Must be extremely reliable and have a positive attitude.
• Conserves Energy Broker’s time by being proactive, solution-oriented and a confident communicator
• Flexible and willing to adapt to dynamic office environment
• Resourceful and creative in completing certain tasks without much direction or instructions
• Willing to take on new responsibilities and can be held accountable for the completion of all assignments
• Ability to follow-up with all parties involved to make sure projects are completed correctly and on time
• Able to work well under pressure and maintain professionalism under all circumstances; must have excellent communication skills; must be concise in fast-paced trading environment.
• Possesses the desire to excel; is self-motivated
• Team player; communicates effectively with team in obtaining tools needed to provide support to the Energy Brokerage Team.

PROGRAMS USED:

• Microsoft: Outlook, Word, Excel, PowerPoint
• Adobe Acrobat
• Zoom Video Conference -