Confidential Secretary – Human Resources

Position:                                    Confidential Secretary II – Human Resources

Building/Department:            Administration Building – Office of Human Resources

Contract days:                         250 days, eight (8) hours per day

Essential responsibilities/duties:

·         Greets staff and visitors courteously and professionally.

·         Provides daily administrative support to the HR Office.

·         Monitors, organizes and processes various HR related functions.

·         Processes timesheets, modular pay and extracurricular files, posts employment opportunities, maintains files and staff records/database, and processes background checks.

·         Processes purchase orders, office supply requests, invoice reconciliation and maintains inventory records.

·         Serves as a resource and point of contact for substitutes and the online substitute program.

·         Other duties as assigned and related to the job description and the efficient operation of the Office

of Human Resources.

 

 

 

Qualifications:
• Previous office, secretarial or HR experience, with a proficiency in Microsoft Office (Word, Excel and Outlook).
• Excellent written and verbal communication skills.
• Excellent interpersonal skills necessary to communicate effectively and work productively with District staff and the general public.
• Ability to work collaboratively and effectively with other employees and the general public.
• Ability to maintain a high level of confidentiality.
• Ability to adapt to a continually changing environment.
• Strong thinking, planning and problem solving skills.
• Ability to learn computer-based systems pertaining to position needs.
• Attention to detail and desire to work effectively with staff data, spreadsheets, and numbers.
• Knowledge of HR practices and employment laws, district Board policies and procedures preferred.

Application process:
Interested candidates must complete an on-line application through the Frontline/AppliTrack system at www.fairfieldcityschools.com including a cover letter, resume, references and salary requirements. Each applicant will
be evaluated, and those deemed most qualified will be invited to participate in the interview process. For questions, please email: hr@fairfieldcityschools.com