Administrative Assistant / Accounts Payable

Responsibilities

• Support Log Buyers. Gathering information; Distribute information; communication.
• Take purchasing information over the phone
• Enter Purchase orders in SAP
• Enter invoices for log purchases and inbound freight.
• Maintain a Log Purchase report.
• Maintain a weekly Active Parcels report.
• Enter logs on Container/Gondola sheets for Traffic
• Inform Traffic when containers are loaded and ready to be moved.
• Get the sales order file (tallies & paperwork) to traffic when finished
• Give loader operator memo’s for logs to be loaded
• For Log shipments, determine from what state the logs originated. Ask Lead Log Buyer when receiving the tallies.
• Answer phones and direct call inquiries to correct log buyer
• Create new parcels to be used in yard
• Close parcels in SAP
• File contracts and freight tickets
• Generate end of the month inventory reports
• Take money and give receipt for firewood
• Keep track of Standing Timber jobs
• Keep track of W-9’s on standing timber and Freight vendors.
• Set up Vendors and obtain Federal ID #’s
• Request Checks
• Assist Lead log buyer in any way you can
• Create Sales Orders
• Attach logs to Sales Orders

 

• Punctual; very good attendance
• Strong math skills; good with numbers
• Attention to detail; reconciles
• Computer literate
• Able to multitask
• Reliable; persistent
• Self-starter; energetic

tlykins@mbveneer.com