Collections/Accounts Receivable

 

EXPECTATIONS OF THIS ROLE:

• Handle all collections for the company
• Maintain collection statistics to appropriate levels
• First point of contact for customers regarding discrepancies with billing, missing purchase orders, customer complaints for collection purposes
• Analyze billing documents and other data for accuracy and completeness, obtain missing or correct data when necessary for collection purposes
• Interco AR reconciliations
• Operate closely with other functional teams to certify data quality and consistency
• Billing support, to include but not limited to creation of invoices & credit notes for the parts – Back Up
• Handling all incoming payments to the company, and managing the data that follows – to include posting of payments, follow ups on discrepancies with payments, credit card processing, etc
• Generate monthly equipment commission spreadsheet (ERR)
• Run AR reports
• Generate account analysis:
  • Accrued revenue
  • Revenues received in advance

• Control/ customer statements. Reconcile customer statements and correct discrepancies as necessary. Prepare and coordinate 3rd party AR reporting requirements as needed

• Mail Support of customer statements / invoices
• Main contact to the Accounting phone line
• General Accounting Support

• Parts
  • Manage open warranty list with department
  • Handle credit card requests for CIA payments

• Administrative
  • Phone Back up 2

QUALIFICATIONS:
• High School diploma
• B.S. or B.A. in Accounting preferred
• 3+ years of experience in Accounting or Accounts Receivable
• Proficient in Microsoft Word and Excel
• Knowledge of applicable Accounts Receivable/general ledger systems and procedures
• Ability to speak Spanish a plus

SKILLS:
• Must be detail oriented and accurate in entering and maintaining the right data into the systems
• Display a strong sense of internal and external customer service; to represent our company in a positive manner
• Possess a strong sense of detail and analytical thinking
• Be able to act independently and have a strong sense of perseverance
• Be able to act in a confidential manner
• Excellent written and verbal communication skills; ability to communicate effectively both verbally and in writing with customers and employees in a professional manner
• Good organizational and planning; ability to manage multiple priorities, particularly around month-end

http://www.sepro-america.com/

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