Summary: Supervises, coordinates and/or performs general financial record keeping duties including purchasing, accounts payable and accounts receivable in a manner consistent with State regulation and MetroParks fiscal officer’s policies. Coordinates and supervises assigned personnel at various locations. This position is a member of the Executive Director’s senior leadership team.
Characteristic Duties and Responsibilities – Essential Functions
- Drives/coordinates organizational budgeting processes, gathering information, establishing schedules and formats as are required to utilize accurate information and in compliance with Administrative directives, policy Board actions, organizational objectives, and State law.
- Acts in a lead role in regard to organizational debt management and bond issuance to ensure the most efficient use of debt capacity and financial resources. Ensures compliance with organizational objectives, state and federal regulations.
- Prepares or oversees the preparation of monthly, accurate and consistent financial reports for the Board of Park Commissioners and other reports as requested by the Executive Director and/or Division Heads. Takes initiative in developing and providing financial reports as needed.
- Evaluates, develops and recommends fiscal policy in conformance with generally accepted government accounting principles to establish and maintain sound fiscal management.
- Participates in and facilitates the completion of State audits. Implements audit recommendations as instructed by supervisor or Board. Chairs the MetroParks Audit Committee. Serves on MetroParks annual budget preparation committee.
- Facilitates the maintenance of current and accurate accounting records by posting income, cash receipts, encumbrances, certificates and transfers to ledger accounts or supervises subordinate staff who perform these functions. Periodically sees to the making of hard copies and backups of electronic records of all cash account journals and other financial data.
- Coordinates certification of available funds for contracts, purchase orders and obligations with Fiscal Officer (County Auditor) and otherwise oversees compliance with the Procurement Policy and state accounting regulations.
- Makes accurate cash flow projections based on present conditions and, as instructed, projections based on alternative scenarios.
- Facilitates preparation of accounts receivable, accounts payable, grant and donation tracking, tax, business and governmental reports and actions and/or supervises subordinates who do so. Ensures timely and accurate Schedules of Payables and payment of obligations pursuant to policy and State law.
- If so directed, invests available funds in accordance with policy and State law. Calculates and recommends inactive amounts for investment.
- Provides or supervises the provision of accurate and current revenue generation and expenditure account free balance reports by MetroParks department, zone, and/or division to Administration, Division Heads and others.
- Conducts or supervises periodic internal audits of deposits and financial transactions to ensure accuracy, efficiency and compliance with policy and organizational objectives.
- Monitors accounts payable: checks invoices for accuracy; prepares invoices for vouchering; verifies statements and invoices; maintains voucher files; and prepares Schedule of Payables Resolutions in an accurate and timely fashion and/or supervises subordinates who perform these functions.
- Monitors appropriations and free balances and suggests account and fund transfers (budget modifications) to Executive Director. Completes transfers as instructed in an accurate and timely fashion and/or supervises those who do so.
- Supervises, mentors, motivates, evaluates, hires, rewards, disciplines and/or terminates subordinate employees pursuant to established policy.
- Responsible for the MetroParks Motor Vehicle Permit (MVP) program including performing periodic audits, recommending policies, developing procedures, overseeing inventory, and training MetroParks staff and volunteers.
- Oversees capital equipment and vehicle inventory, audits to ensure up to date, accounting entries performed as needed.
- Reviews for accuracy and approves Property and Sales Tax invoices and processes expeditiously to ensures timely payment. Applies for tax exemptions when applicable and/or supervises subordinates who do so.
- Notarizes, pursuant to state law, documents related to organizational functions.
- Makes public presentations regarding MetroParks general information and attends meetings and community gatherings to represent MetroParks as assigned.
- Reports and/or resolves with management and administrative personnel any financial irregularities and/or violations of MetroParks procurement, accounting, cash handling, and other policies and/or regulations in a timely fashion.
- Performs other duties as assigned.
Required Knowledge, Skills, and Abilities:
- Ability to maintain confidentiality on sensitive issues and non-public records. Requires subordinates to operate within same guidelines.
- Ability to maintain a professional, cooperative working relationship with other staff members, volunteers and the staff of other agencies. Requires subordinates to do same.
- Ability to meet and deal with all members of the general public in a professional, helpful, civil and fair manner, and serve as a goodwill ambassador for MetroParks of Butler County at all times. Requires subordinates to do same.
- Ability to operate personal computers, scanner and common office equipment.
- Ability to follow MetroParks policies in Employee Handbook and other policies as applicable. Requires subordinates to operate within same guidelines.
Required Education and Experience:
- A Bachelor’s Degree from an accredited college or university in accounting, finance, business administration, or another closely-related field and at least five years’ accounting experience at a supervisory level at a local political subdivision, state agency or non-profit.
- Leadership skills (individual and team): coaching, team building, goal setting, decision-making, problem solving and analytical skills.
- Knowledge of federal and state administrative law, regulation and procedure governing accounting and finance, information and technology systems within public organizations.
- In-depth interpersonal skills: demonstrated emotional intelligence; proven track record of establishing and maintaining critical relationships internally and externally; demonstrated trust and integrity.
- Computer proficiency: understanding and proficiency in operation of business information systems and accounting software programs.
- Familiarity with GASB and governmental cash basis accounting, budgeting and finance including public bond issuance and debt management and mortgage processes.
- Excellent verbal, written and presentation (public speaking) communication skills.
- Current and continuing status as an Ohio Notary Public or qualification as a Notary before the end of the probationary period and continuing thereafter.
- Ability to exemplify the highest ethical standards in professional and personal conduct. Good character with no history of serious criminal activity (felony convictions). Eligible for bonding against dishonesty and theft by MetroParks’ current liability insurance carrier under existing coverage provisions at the time of employment and thereafter.
- A valid driver’s license with an acceptable motor vehicle record allowing insurability by the MetroParks’ current vehicle insurance carrier under existing coverage provisions at the time of employment and thereafter. Candidates for employment may not have more than 4 total points (or equivalent penalty) issued by a recognized licensing authority for driving-related violations on their driving record at the time of employment and thereafter.
Preferred Education and Experience:
- Master’s degree from an accredited college or university in accounting, finance or business administration or another closely related field and at least three years’ accounting and administrative experience at a local political subdivision, state or federal agency, or nonprofit organization.
- CPA status is preferred.
- An understanding of and a demonstrated personal commitment to natural resource conservation and practical experience with retail operations and cash handling are a plus.
Work Environment & Schedule:
This position is a full-time, exempt position that performs administrative, confidential and supervisory tasks; has the authority to implement hiring, transfer, suspension, layoff, recall, promotion, discharge, reward and/or discipline of other employees requiring use of independent judgement.
While performing the duties of this job, the Director of Finance is regularly required to stay in a stationary position, to traverse, and to converse effectively. This employee may occasionally move up to 25 pounds. Reasonable accommodation will be made for known physical limitations of qualified employees and applicants with disabilities.
The position functions and responsibilities are illustrative only and do not represent all the duties or tasks to be assigned or performed by an employee with this position title.
Alternates to the above qualifications may be acceptable as approved by the Executive Director.