Selects merchandise for order, places order, and stays involved in inventory distribution processes. Reviews success of previous orders to determine extent to which inventory should be replenished. Researches new trends or advances in product lines to make appropriate buying decisions. Familiar with standard concepts, practices, and procedures within buying field. Relies on limited supervision and good judgment to plan and accomplish goals.
Purchases and buys goods, materials, supplies, and other non-textbook items based on established inventory goals and using predetermined specifications. Reviews purchasing requisitions to identify and determine accurate vendor and manufacturer information; schedules meetings with vendors and sales representatives to discuss purchasing needs and options. Develop and maintain buy plans, submit, and monitor purchase orders and invoices.
Invites vendor quotations and bids; assists with organizing and coordinating the bid acceptance and opening process. Evaluates and compares vendor price, quality, service, benefits, timelines and incentives; recommends product awards. Conducts follow-up activities to finalize purchase order transactions. Source new vendors and negotiate partnerships while working to improve profitability and lead times. Evaluate vendor quotes and services to determine most desirable suppliers.
Prepares and maintains standard buying and supply lists; establishes and maintains records to assist in evaluating new and alternative commodity sources of supply. Performs various campus store marketing and sales functions; develops and recommends merchandising techniques and monitors market trends. Reconciles and maintains inventory levels of stock on hand.
Actively participates in pre-promotional, promotional execution, and attends events while coordinating staffing efforts to deliver on customer service and business expectations and goals. Participates in the planning and implementation of a master buying calendar.
Establish working relationships with individuals, other university departments, agencies, vendors, and groups that further enhance the retail omni-channel deliverables ensuring customer satisfaction and product market fit. Ensure brand protection and partnership with trademarks and licensing secure.
Conducts ongoing development of inventory strategies to determine cost-effective use of inventory investments while maximizing inventory turns and meeting service level targets. Compile data, calculate sales figures, draft reports and assist Director daily, weekly, monthly, quarterly, and annual financial performance and with budget performance.
Employ sound audit procedures and security measures. Reconciles and maintains inventory levels of stock on hand. to resolve discrepancies and finalize the inventory accurately and in a timely manner across all retail locations. Verify and report yearly physical inventory results to the University’s General Accounting Department.
Complete formal written performance evaluations; Direct day-to-day work and assignments; Authority to recommend hiring and termination; Authority to provide disciplinary actions such as oral and written warnings, or to effectively recommend the same; Authority to recommend starting salaries, merit increases or other salary actions.
May need to assist with event and promotional installations. Regular requirements of lifting, bending, and stretching with large or awkwardly shaped boxes.
Bachelor degree in Business, Merchandising, Finance; or Associate’s degree, or vocational or technical school degree, or an equivalent combination of relevant education and/or 3-5 years experience.
Successful sales, management, customer service, and inventory control experience in retail operations. Experience with or knowledge of vendor relationships. Ability to work well with a team, lead change and direct the work of others. Maintains high level attention to detail. Ability to work with level of confidentiality as it pertains to special event items, vendor contracts, and sensitive customer information.
Experience working in a University environment. Comprehensive understanding of industry standard purchase order software platforms. Knowledge of collegiate trademarks and licensing procedures.
How to Apply