Human Resource Representative

This position assists the company HR Department and also has front desk responsibilities in aiding Gentherm (GT) and Weiss Technik North America (WNA).

Authority Statement

The Job Title listed empowers the Incumbent with the authority to execute all duties and responsibility listed below. In the event of a conflict of authority, the Incumbent shall elevate to direct supervisor for resolution.

Duties and Responsibilities

Front Desk Representative (WNA-CI & Gentherm Medical)

• Font desk phone coverage for WNA-CI and GT daily.
• Maintain front end phone coverage list.
• Greets and checks in all guests/customers for both WNA and GT
• Page individuals using paging or interoffice communication equipment.
• Maintain Outlook calendars for booking shared training rooms for WNA and GT.
• Sort and process incoming and outgoing mail, packages, and/or deliveries
• Perform administrative tasks, lunch ordering, accepting lunches, sending/receiving faxes.
• Assist other departments as directed by HR Manager

Front Desk Representative (WNA-CI & Gentherm)

• Prepare and set up for new employee On-Boarding
• Complete I-9 Form documentation for new hires and make sure all new hires have signed/completed all new employee forms.
• Communicates New Hire welcome information as well as publishes and posts company communication as directed by the HR Manager
• Employee Off-Boarding – Employee Termination preparations, Employee Checklist, Deactivations
• Assists in administering FMLA and STD (Short Term Disability) paperwork and information.
• Updates HR Databases (Org Chart, Employee Exception Report, Quality Training Compliance Metric Percentages for Managers meeting, Employee Log, Badge Log, and Visitor Log)
• Maintenance and filing and SOP/DWI/QSR/Compliance (etc.) training records.
• Monthly/Quarterly Training Status Metrics for Industrial Divisions
• Coordinates HR projects, meetings, and training seminars
• Maintains WNA-CI apartment and vehicle schedules.
• Assist with event planning for the employee engagement committee.
• Assists HR Manager in administering random testing, substance abuse awareness, and test result confidentiality.
• Ability to multitask and all other duties assigned as assigned.

Qualifications

• Possession of High School Diploma or GED
• Associates degree in relevant field or equivalent experience (Preferred)
• Possess a general understanding of human resources policies and procedures.
• Strong skills in Microsoft Office suite
• Excellent communication, engagement, and diplomacy skills in dealing with employees at all levels of the organization.
• Work effectively in a team environment with all levels of organization.
• Interpersonal skills and strong organization skills and attention to detail
• Innovative and creative approach to problem solving, planning and implementation.
• HR Certification is acceptable.

Physical Requirements

Mostly stationary work with occasional movement throughout the facility to access files, office machinery, etc. Works at a desk and a computer screen for extended periods of time. Employee must be able to manually enter data to the computer system and understand the screen and images that appear. Frequently lifting and carrying up to 10 lbs. and occasionally lifting up to 50 lbs. Use of hands to hold, lift and handle materials.  Occasional climbing, bending, and squatting.

Direct Reports:       NO

FLSA: Non-Exempt