Maintenance Project Coordinator III, Facilities

Status Type: Full Time

Shift: 1st Shift

QUALIFICATIONS

Required:

• Associate’s degree, technical certification, or equivalent experience
• 4 years of experience in facilities, maintenance planning, project coordination, or a related role
• Relevant maintenance planning and project management training
• Strong computer skills, including Microsoft Office and CMMS / ERP systems (SAP preferred)
• Experience planning, tracking, and reporting work execution and project activities

Preferred:

• Bachelor's degree
• Experience supporting preventive maintenance programs or asset management systems
• Experience in a GMP-regulated medical device or pharmaceutical manufacturing environment
• Knowledge of building systems such as HVAC, electrical, plumbing, mechanical, or utilities

Skills & Competencies:

• Ability to balance planned maintenance, reactive requests and project work while managing priorities effectively
• Strong written and verbal communication skills; able to work effectively with technicians, contractors, vendors, and internal stakeholders
• Works effectively as part of a team; builds cooperative relationships and begins to influence outcomes across departments
• Responds effectively to changing needs, unexpected situations, and evolving priorities with minimal supervision
• Demonstrates strong time management and follow-through skills to meet deadlines and department goals
• Prioritizes and coordinates work to meet business and production needs
• Effectively communicates technical issues and solutions verbally, in writing, and electronically
• Demonstrates strong problem‑solving and decision‑making skills
• Demonstrates accountability, reliability, and a strong safety mindset
• Ability to analyze data, anticipate problems, diagnose issues, and propose corrective actions.

Physical Requirements:

• Ability to use hands to handle tools, controls, and equipment
• Ability to climb ladders, stairs, and access rooftops safely
• Ability to bend, stoop, kneel, crouch, crawl, and work in confined or uncomfortable positions
• Ability to lift and carry up to 20 lbs.
• Ability to remain stationary or active for extended periods
• Ability to operate a computer and other office equipment
• Specific vision abilities include close vision, color vision, peripheral vision, depth perception and the ability to adjust focus
• Position requires regular, on‑site presence during normal business hours or as approved by management

RESPONSIBILITIES:

• Support the Facilities team in planning, coordinating, and executing facilities-related maintenance activities, routine operational tasks and projects
• Receive, prioritize, plan, and coordinate work orders, ensuring required materials, tools, spare parts, and labor resources are available
• Initiate, maintain, and complete all documentation in accordance with quality system procedures, GMP requirements, and safety regulations
• Utilize SAP (including SAP Fiori / Plant Maintenance) to create, plan, track, and close work orders; maintain equipment records; and document maintenance history
• Author and maintain documentation including work instructions, safety procedures, change controls, CAPA responses, maintenance plans, and project documentation
• Serve as a liaison between Facilities, Operations, and external vendors or contractors for repairs, maintenance, and project execution
• Participate in cross-functional project teams, collaborating with internal stakeholders to support facility improvements and expansions
• Support continuous improvement initiatives aimed at improving uptime, asset lifecycle performance, safety, and operational efficiency
• Develop, optimize, and maintain preventive and predictive maintenance plans to support operational efficiency and asset reliability
• Participate in audits or inspections as required
• Assist in authoring scopes of work, soliciting RFQs, vendor evaluation and selection
• Assist in managing equipment hierarchies, functional locations, and spare parts inventory to support maintenance readiness
• Assist in defining project scope, scheduling activities, staging resources, and tracking execution against project plans
• Assist in tracking and reporting on key performance indicators, maintenance KPIs, project milestones, equipment performance, downtime trends, and maintenance costs
• Assist with monitoring maintenance-related spending and inventory usage