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Philanthropy Administrator

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Great Parks of Hamilton County
June 12, 2024
Cincinnati, OH
Job Type


Do you like to have fun? Do you like nature and all it encompasses? Does preserving and protecting natural resources, providing outdoor recreation opportunities and education in order to enhance the quality of life for present and future generations appeal to you? If you answered yes, consider joining our philanthropy team and contributing to a critical role in the preservation of 22 parks and conservation areas in Hamilton County that encompass over 18,000 acres. Great Parks is embarking on a bold 10-year master plan to positively impact community-wide goals such as wellness, talent attraction, and economic development.

Great Parks is seeking a qualified professional to manage our donor database and provide administrative support to the Chief of Philanthropy. As a member of the Philanthropy Division, you will be part of a team that exemplifies the organization’s core values of integrity, sustainability, inclusivity, and fun. The Philanthropy Division also supports Great Parks Forever, the philanthropic partner of Great Parks of Hamilton County, that translates an early conservation promise into everyday experiences and lasting legacies. This position will help Great Parks grow its number of supporters and philanthropic revenue.

Great Parks delivers on a promise to preserve and protect Hamilton County’s natural resources to residents and visitors.

The successful candidate will do the following:

  • Provides various administrative, reporting, office, logistical support, and database management to the Philanthropy division, and direct support to the Chief of Philanthropy.
  • Manages all functions of the fundraising database including data entry, queries, and reports. Maintains up-to-date donor records and mailing lists for fundraising campaigns, events, and newsletters.
  • Manages donation acceptance and acknowledgement process including sorting mail; preparing donations for recording, distribution, and deposit by Finance staff; entering donation information into eTapestry database; preparing and proofreading donation acknowledgements; and mailing acknowledgements.
  • Provides outstanding customer service via phone, email, and in person to all job contacts. Provides prompt response to all donor inquires.
  • Prepares Board meeting agendas, reports, and presentations. Schedules meeting locations for Board, committee, and other meetings. Manages Board calendar of meetings and events.
  • Performs administrative duties such as digital file keeping; supply inventory management and ordering; bulk mail processing; meeting preparation; prepare purchase card reports; and scheduling support.
  • Coordinates and manage volunteers for special projects and events.
  • Manages legacy tree and bench program including response to inquiries, collaboration with Conservation & Parks staff, and online inventory.
  • Represents Great Parks, as needed, at community and outreach events.
  • Assists in preparing for and managing fund development events.
  • Performs job duties in accordance with Great Parks' policies, procedures, and performance expectations.
  • Complies with all cash handling policies and enforces cash control procedures.
  • Maintains confidentiality of confidential and sensitive information.
  • Works assigned schedule, exhibits regular and punctual attendance and works outside of normal schedule as required.



An appropriate combination of education, training, course work and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities.  An example of an acceptable qualification is:

Associate degree in business or public administration with 3 years of work experience in office administration or database management. Experience in fundraising for public agencies is a plus.

Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.



State Motor Vehicle Operator’s License that meets GPHC current carrier guidelines.

Benefits include medical, dental and life insurance; paid vacation, holidays and sick time; enrollment in Ohio Public Employees Retirement System and free or discounted use of many Great Parks of Hamilton County recreational activities.

Great Parks is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, age, national origin, ancestry, disability, military status, or any other classification protected under applicable law.